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Glossary

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A
Access Permissions
In order to access the submissions website, you must have a valid user account - i.e. a username and password. Each user account is associated with a level of access when it is created (editor, administrator and super administrator) and this determines what access permissions the user has within the site - i.e. what options are available.
 
Administrator
An administrative user will typically be a user who is responsible for one or more editors. An administrator can access billing information and account administration options on the website, with the facility to create new user accounts.
 
Approved
When a document is submitted to the website a series of validation checks are made and, provided that the document passes these checks, the document is accepted with a status of 'pending'. Pending documents will not be published until an editor accesses the document and 'approves' it. Once a submission has been approved it will be included for publication.
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B
Billing Report
A billing report can be viewed by users with administrative permissions. The report shows an analysis of submissions for each Gazette issue, which can be used to calculate billing information.
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C
Cutting Request
A request for a copy of the published submission. A cutting request can be made for any pending submissions, prior to approval. Cuttings are emailed once all notices within the submission have been published.
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D
Declined
When a document is submitted to the website a series of validation checks are made and, provided that the document passes these checks, the document is accepted with a status of 'pending'. Pending documents will not be published until an editor accesses the document and 'approves' it for publication. If an editor decides that they wish to with withdraw a submission (i.e. they do not wish to approve it) they can choose to 'decline' it instead. A declined submission is automatically removed.
 
Download
The process of copying information from an online source to your own computer. For example, if you choose to preview a PDF version of a submission, the PDF is created online and must be downloaded for viewing.
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E
Editor
A user account created without administrative permissions.
 
Explorer
Also referred to as 'Windows Explorer' - a program often used to browse local or network drives for files and folders.
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F
Failed Submission
When a document is submitted to the website a series of validation checks are made to ensure that the document is valid in terms of structure and style. If errors are found within a submission, the document is logged as a failed submission. Failed documents should be removed, amended and re-submitted.
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G
Gazette
The London, Edinburgh, and Belfast Gazettes are the official newspapers of record in the United Kingdom. Several legal notices, including insolvency notices, are required by law to be published in the London, Belfast or Edinburgh Gazette - see http://www.gazettes-online.co.uk for further information.
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H
Home Page
The first page displayed on a website when accessed via a standard address (URL).
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I
There are no entries for this category.
 
J
There are no entries for this category.
 
K
There are no entries for this category.
 
L
London Gazette
The London, Edinburgh, and Belfast Gazettes are the official newspapers of record in the United Kingdom. Several legal notices, including insolvency notices, are required by law to be published in the London, Belfast or Edinburgh Gazette - see http://www.gazettes-online.co.uk for further information.
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M
There are no entries for this category.
 
N
Notice
Each edition of the London Gazette is comprised of notices. Notices are keyed under a number of categories - for example, 'State', 'Personal Insolvency', Corporate Insolvency' etc. A submission can contain any number of notices for any number of London Gazette publication dates.
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O
There are no entries for this category.
 
P
PDF
Portable Document Format. A file format developed by Adobe Systems, making it possible to send formatted documents and have them appear on the recipient's monitor or printer as they were intended. To view a file in PDF format, you need Adobe Reader, a free application distributed by Adobe Systems.
 
Passed Submission
When a document is submitted to the website a series of validation checks are made to ensure that the document is valid in terms of structure and style. If no errors are, the document is logged as a passed submission. Passed documents should be 'approved' for publication, or 'declined' if they are no longer required.
 
Password
Every user account is created with a username and password. These credentials must be supplied in order to log into the submissions website. Passwords are case sensitive and must be keyed exactly as they were defined in your user account. If required, you can change your password by accessing 'my details'.
 
Pending
When a document is submitted to the website a series of validation checks are made and, provided that the document passes these checks, the document is accepted with a status of 'pending'. Pending documents will not be published until an editor accesses the document and 'approves' it for publication.
 
Permissions
In order to access the submissions website, you must have a valid user account - i.e. a username and password. Each user account is associated with a level of access when it is created (editor, administrator and super administrator) and this determines what permissions the user has within the site - i.e. what options are available.
 
Preview
You can preview a submission (using the 'preview PDF' option) to see how it will appear in published form. A new PDF is created each time you select this option for a submission, which can be viewed directly or saved to your computer (downloaded) first.
 
Published
Once all notices in a submission have been published, the submission is set to a status of 'published'.
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Q
There are no entries for this category.
 
R
There are no entries for this category.
 
S
Schema
The structure of a database system. All submissions are added to a database in XML format, therefore the XML must adhere to a structure defined in a schema.
 
Super Administrator
A super administrator has full access to all areas of the submissions website and can manage all user accounts on the system.
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T
Template
In Microsoft Word, a template is the equivalent of a style sheet. It contains all valid styles, boilerplate text, etc, for content being entered. The London Gazette template has been developed to include all functionality for entering notices and must always be used when creating documents for submission.
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U
Username
Every user account is created with a username and password. These credentials must be supplied in order to log into the submissions website. Usernames must be in the form of an email address (e.g. bloggs@tso.co.uk) but they are not case sensitive. If required, you can change your username by accessing 'my details'.
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V
Validate
The process of checking submitted documents to ensure that they adhere to required formats.
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W
Windows Explorer
Also referred to as 'Explorer' - a program often used to browse local or network drives for files and folders.
 
Word Template
In Microsoft Word, a template is the equivalent of a style sheet. It contains all valid styles, boilerplate text, etc, for content being entered. The London Gazette template has been developed to include all functionality for entering notices and must always be used when creating documents for submission.
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X
XML
Extensible Markup Language. A language designed specifically for Web documents which allows designers to create their own customised tags, enabling the definition, transmission, validation, and interpretation of data between applications and between organisations.
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Y
There are no entries for this category.
 
Z
There are no entries for this category.